Rental Agreement . The Youngsville Sports Complex offers a variety of athletic fields for rental including soccer, baseball, softball and more. Fees listed below are for general field set-ups and events. Other sports and field set-ups may be available but must be verified through YSC. Rates are subject to change. Rate verification must be made at the time of contract for the scheduled event.
Please call YSC for pricing regarding rentals and reservations at the facility (337) 857-6804.
Youngsville’s Sports Complex Usage Policies & Procedures
In order to be consistent with the Youngsville Sports Complex operations Agreement and in granting use of fields and specifying deposits, fee schedules, and administrative rules, the following priority user groups and guidelines apply:
1. Tournaments and Events that will provide a significant positive economic impact to the City of Youngsville and the Youngsville Sports Complex, including National and Regional tournaments and invitationals.
2. Youngsville Sports Complex Leagues such as:
- YRSP – Youngsville Recreational Sports Programs
- LYSA – Lafayette Youth Soccer Association
- SSYS – Southside Youth Soccer
Availability of Field for Scheduled Use:
Field availability if based on the user priority list, tournament schedule, field conditions, weather, and resting schedule. Monday – Thursday: These days are generally set aside for the Youngsville Sports Complex Leagues. Friday – Sunday: These days are generally set aside for tournaments that generate a substantial economic impact.
After the schedule of play is established according to the above user priority model, all other open dates will be evaluated and rentals will be determined based on best fit for the Youngsville Sports Complex.
Groups wishing to rent the Youngsville Sports Complex Athletic Fields may submit a Rental Application to schedule games or tournaments for the current season if space is available.
Reservation requests will be accepted at the Youngsville Sports Complex office located at 801 Savoy Road or email info@YoungsvilleSportsComplex.com. A field request form must be filled out; the Youngsville Sports Complex does not take verbal requests for sports field rentals, only user groups who have completed a facility request form owed to the Youngsville Sports Complex.
After the request is reviewed and approved, a contract/permit will be issued to the user group. This contract/permit should be in the possession of the renter group during the time of the event.
After date requests have been accepted and reserved by the Youngsville Sports Complex,the reservation process is not complete until a damage/security deposit of $1000 for the tournament is made within 3 days of approval. If the user group does not commit to the rental by paying deposit within 3 days of approval, the time slot(s) may be distributed to other groups. Rentals are determinedon afirst-‐come, firstservedbasis.Changestoscheduledrentalmustbemadein writingbytheresponsiblepartyandcanonlybeapprovedbyTimRobichaux,Directorofthe Youngsville Sports Complex
Changes to scheduled rental must be made in writing by the responsible party and can only be approved by Tim Robichaux, Director of the Youngsville Sports Complex.
Inclement Weather Policy:
In the event of inclement weather, YSC staff will evaluate field conditions for playability. If fields are deemed unplayable by 1:00pm CST, then the Sports Complex will make the final call to suspend all play for the remainder of that day. Tournament Directors should plan accordingly and make changes to schedules if wishing to hold the remainder of the tournament on subsequent days.
Cancellations are NOT subject to refund within 14 days of an event. In the event a Tournament or a day of the tournament is cancelled due to inclement weather, the following refund schedule will apply each day of the event:
- Full refund if no games have begun
- No refund if games have begun
Parties wishing to use Youngsville Sports Complex athletic sites must submit a Certificate of Insurance with at least $1,000,000 in General Liability listing the City of Youngsville as additional insured. A copy of the insurance policy must be presented to the Director at least 14 days before the scheduled tournament date. This must be presented to Tim Robichaux, Director, Youngsville Sports Complex.
Special Events Permits:
The Youngsville Sports Complex may require additional permission permits, fees, and security deposits in some cases. The Sports Complex reserves the right to increase the fee based on the nature of the activity.
Special Condition for Security:
The renter is responsible for event-related security. YSC requires the organization/applicant to provide at the organization/applicant’s expense, adequate security officers on site during the rental date. Number of officers will be determined and booked by YSC.
If damage occurs to any portion of the facility or sports complex equipment and the cost of the damage exceeds the amount of the damage/security deposit, the renter will be billed for any additional expense at replacement cost.
***The Youngsville Sports Complex strives to abide by the previously mentioned policies and procedures. However, the Youngsville Sports Complex will have the final authority to implement the necessary policies and procedures to maintain overall quality and safety of the facility.